How to retort to customer Complaints

If you are in business, you will eventually offend a customer, or at least fail to meet the customer's expectations. Now that the damage is done, what is the most productive way to deal with the complaint and keep the customer?

How to retort to customer Complaints

How to retort to customer Complaints

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How to retort to customer Complaints

How to retort to customer Complaints

Step 1. Recognize with the customer. Never take a buyer complaint Lightly. Rather, do your homework and make sure that the buyer understands that you assuredly care and that you want to do the right thing. Doing the right thing, however, doesn't all the time mean giving customers what they want; it means production sure you do your best to get both sides of the story and acknowledge appropriately.

One of the best ways to Recognize with a buyer is to ask yourself, "If this had happened to me, how would I feel? What would I think the right thing to do would be?" If you're just with your answers, and you acknowledge accordingly, the odds heighten that your buyer will also.

Step 2: acknowledge the customer's point of view. Never tell a buyer that he or she is wrong, but all the time acknowledge in such a way that the buyer knows that you understand where he or she is advent from. This is best achieved by listening to what the buyer has to say and request questions for clarification.

Step 3: Ask the buyer this question: "What would you have us do?" This puts the monkey on the customer's back to tell you what would be fair. It still doesn't mean that you are going to do what has been suggested, but you give the buyer an opportunity to offer an opinion.

Step 4: Get input from others whom you respect before you respond.

Ask your supervisor's opinion, a well-respected salesperson or even a fellow businessperson you respect.

What you're seeing for here are alternatives to both keep the buyer and to avoid putting your company in jeopardy.

Caution: Sometimes doing the "right thing" is not sufficient to keep a customer. So guess what it will cost you in terms of gross behalf dollars if you and the buyer cannot come to terms.

I recall a Colorado lumberyard employer who supplied redwood fascia to a residential constructor for his personal home. While the lumberyard did not Supply the paint or the painter, the painter that they constructor selected used water-based paint on the fascia. When the grain swelled, the constructor demanded that the dealer replace the fascia.

The lumberyard was clearly not responsible and the builder's request was absurd. However, the employer made the decision to replace the fascia because he knew that the constructor was the kind of person who would punish him by taking his company elsewhere if he didn't meet the his demands.

What is the right thing to do and what will keep the buyer may not all the time be the same. In this case, the employer looked upon the cost of replacing the redwood fascia as an investment. His goal was to do anyone was important to ensure that he would preserve this customer's business.

How to retort to customer Complaints